Job Circular: HR & Admin Support cum Messenger

Position Title: HR & Admin Support cum Messenger

Number of Positions: 01

Organization: Community Based Development Project (CBDP) 

Duty Station: CBDP Head Office, Barguna Sadar, Barguna

Reporting Line: Coordinator – HR & Administration

Position Type: Full-time

About CBDP

For 45 years, the Community Based Development Project (CBDP) has operated as a people-centered coastal organization dedicated to advocating for social justice, youth empowerment, and sustainable livelihoods. Utilizing a rights-based and technology-friendly approach, CBDP works directly with vulnerable communities to foster climate resilience, socio-economic transformation, and equitable development across coastal regions of Bangladesh.

Position Overview

As a key operational support team member at CBDP, you will collaborate across departments to streamline administrative workflows, manage human resources, protect organizational assets, and support project deployment. We are seeking a proactive, self-driven, and detail-oriented individual with a "get-it-done" spirit and solid problem-solving skills to join our growing team.

This position is both rigorous and dynamic, requiring someone who can handle core HR and asset management tasks while actively supporting day-to-day office operations, dispatch, and administrative support.

Key Responsibilities

1. Human Resources Support (35%)

• Assist with recruitment processes, including organizing application forms (Form CBDP-001), shortlisting support, and scheduling interview panels.

• Maintain up-to-date physical and digital personnel files, attendance records, and leave registers for all head office and field staff.

• Support onboarding processes for new joiners, ensuring orientation on CBDP administrative policies and safeguarding commitments.

• Assist in drafting official letters, memos, office notices, and routine HR correspondence.

2. Asset & Inventory Management (30%)

• Maintain and routinely update the organizational Fixed Asset Register and inventory logs for head office and project equipment.

• Oversee the tagging, physical verification, maintenance, and repair of office furniture, electronics, and vehicles/machinery.

• Manage office supply inventory (stationery, cleaning supplies, project materials), tracking usage and initiating timely procurement requests.

• Ensure proper store management, including receiving goods, issuing store requisitions, and verifying delivery slips.

3. Operational & Logistics Support (20%)

• Support the operations team in organizing logistics for training programs, workshops, field visits, and stakeholder meetings.

• Coordinate facility management, office maintenance, cleanliness, and security arrangements for the head office premises.

• Assist in liaison with local service providers, house owners, utility companies, and vendors to ensure smooth daily operations.

4. Messenger & Administrative Liaison (15%)

• Handle official dispatch, document hand-delivery, banking transactions, and courier shipments in a timely and secure manner.

• Deliver official correspondence and letters to government offices, local partner organizations, banks, and community stakeholders across Barguna.

• Perform routine administrative errands, banking tasks (cash deposit/withdrawal support), and office management duties as assigned.

Educational Qualifications & Experience

• Education: Bachelor’s degree in Human Resource Management, Public Administration, Business Studies, or a related discipline. (Relevant diploma or equivalent experience will also be considered).

• Experience: Minimum 1–2 years of hands-on experience in HR assistance, office administration, or operational support (preferably within the NGO/development sector).

• Age Limit: Maximum 35 years (relaxable for highly deserving candidates).

Key Skills & Competencies:

• Proactive approach with a strong "get-it-done" attitude and solid problem-solving skills.

• Proficiency in MS Office (Word, Excel) and basic database management.

• Good organizational abilities with keen attention to detail in file management and asset tracking.

• Excellent interpersonal and communication skills in Bengali; basic working knowledge of English.

• Strong ethical standards, reliability, and capability to handle confidential HR documentation.

• Familiarity with local routes and institutional locations within Barguna for administrative liaison and dispatch.

Compensation & Benefits

Salary package and admissible benefits (including festival allowances and insurance coverage) will be provided in accordance with organizational HR policy and project provisions.

Safeguarding Commitments

Safeguarding & PSEAH Policy

CBDP is committed to maintaining a safe, dignified, and respectful environment free from Sexual Exploitation, Abuse, and Harassment (SEAH). All personnel must strictly adhere to our Safeguarding and PSEAH policies. Any violation will result in immediate contract termination and appropriate administrative or legal action.

Child Safeguarding Policy

CBDP maintains zero tolerance for child abuse, exploitation, neglect, or child labor. Employees are required to uphold child protection standards across all organizational activities.

Application Procedure

Interested candidates meeting the required criteria should complete the CBDP Job Application Form (Form CBDP-001). Please note: No additional certificates or transcripts are required at this stage.

Completed application forms must be submitted on or before August 15, 2026, via one of the following methods:

• Via Email: Send your completed application form to cbdpbarguna@gmail.com. Please state the subject line as: "Application for HR & Admin Officer cum Messenger".

• Via Hard Copy / Drop-box: Send by post or deliver directly to:

  To: Coordinator – HR & Administration

  CBDP Head Office

  81 Abdul Kader Road, Barguna Sadar, Barguna 8700

Important Note:

Applications must be submitted using Form CBDP-001. Incomplete application formats or missing required fields will result in automatic exclusion from the recruitment process. CBDP is an equal opportunity employer; women and qualified local candidates are strongly encouraged to apply.